Job details

Project Administrator - TSE260707-1

• Location: Durban, KwaZulu-Natal, South Africa
• Department: Tsebo Facilities Solutions
• Pay Grade:
• Closing Date: 2026/07/16
• Assignment Type: Full Time

Job Purpose:

• Provide administrative and coordination support across the full project lifecycle to ensure projects are delivered on time, within scope, and aligned to service level agreements under the guidance of the Project Manager or Project Lead.

Minimum Requirements:

• Grade 12 (Matric)
• Minimum 3 years in project administration or coordination
• Experience working with multiple stakeholders
• Exposure to budgeting, reporting, and project tracking
• Experience with financial/admin systems and processes

Core Responsibilities:

• Project Coordination & Administration: Support planning, budgeting, scheduling, and execution of projects
• Coordinate work across internal teams, suppliers, contractors, and clients
• Track project progress and ensure timelines and deliverables are met
• Raise and manage work orders and purchase orders: TFS/BBM
• Monitor project budgets and highlight variances
• Assist with project documentation, business cases, and approvals
• Identify and manage project risks and escalate where required
• Maintain accurate project records and documentation
• Conduct site visits where required
• Administrative Support: Maintain organised filing systems for all project documentation
• Prepare reports, presentations, and meeting minutes
• Coordinate meetings and ensure follow-up actions are tracked
• Ensure timely flow of information between stakeholders
• Analyse and consolidate data for reporting purposes
• Support smooth day-to-day project operations
• Stakeholder Management: Build and maintain relationships with clients, suppliers, and internal teams
• Communicate project status clearly and consistently
• Ensure stakeholder requirements are understood and addressed
• Support conflict resolution and issue management
• Customer Service: Respond to and resolve customer queries in a timely manner
• Ensure client expectations are met throughout the project lifecycle
• Maintain a customer-focused approach in all interactions
• Reporting: Prepare weekly and monthly project reports
• Track key metrics, budgets, and progress updates
• Maintain records including approvals, compliance documents, and drawings
• Compile statistics and project summaries when required
• Compliance & SHEQ: Adhere to Tsebo SHEQ policies and procedures
• Ensure compliance with relevant project governance frameworks
• Maintain confidentiality of sensitive information
• Additional Duties: Support continuous improvement of processes
• Take accountability for own performance and deliverables
• Assist with tasks outside scope when required by management

Skills and Competencies:

• Technical Skills: Microsoft Office: Word, Excel, Outlook – advanced level
• Microsoft Project or similar tools
• Experience with ERP systems: InforEAM, Axapta advantageous
• Project scheduling and reporting
• Financial tracking and cost reporting
• Behavioural Competencies: Works effectively with others and builds strong relationships
• Demonstrates integrity and professionalism
• Adapts to changing priorities and environments
• Manages pressure and maintains performance
• Takes ownership of tasks and delivers quality outcomes
• Follows processes and complies with procedures

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