Job details

Contracts Coordinator - TSE260625-4

• Location: Rustenburg, North-West, South Africa
• Department: Tsebo Facilities Solutions
• Pay Grade:
• Closing Date: 2026/07/29
• Assignment Type: Full Time

Job Purpose:

• Support the Contract Manager by coordinating procurement, financial administration, and contract-related activities while ensuring compliance with company policies and service level agreements for efficient facilities management service delivery.

Minimum Requirements:

• Grade 12 (Matric) – essential
• Bookkeeping or Accounting qualification or equivalent
• Minimum 3 years’ experience in a similar role/environment

Core Responsibilities:

• Procurement & Supplier Coordination: Source quotations from suppliers and prepare recommendations
• Raise purchase orders and coordinate ordering processes
• Maintain effective relationships with suppliers and service providers
• Ensure all purchases are supported by approved quotations
• Monitor supplier compliance with agreed terms and conditions
• Delivery & Asset Coordination: Coordinate delivery, installation, and internal distribution of goods
• Inspect deliveries and ensure quality standards are met
• Resolve delivery or quality issues with suppliers
• Maintain accurate records: manuals, warranties, documentation
• Support asset registration and tagging processes
• Financial Administration: Process invoicing in line with client agreements and timelines
• Track and monitor orders daily to ensure completion
• Ensure correct allocation of costs to divisions and cost centres
• Support variance reporting and budget tracking: CAPEX and OPEX
• Ensure adherence to financial controls, approval limits, and cut-off dates
• Contract & Compliance Support: Ensure compliance with procurement policies, procedures, and SLAs
• Maintain a transparent and accurate financial tracking process
• Monitor spend against budget and highlight risks
• Support implementation of SHEQ and quality management systems
• Ensure alignment with company and client contractual requirements
• Customer & Stakeholder Engagement: Respond to client queries and provide timely resolutions
• Build strong working relationships with internal and external stakeholders
• Support client satisfaction initiatives and surveys
• Maintain a customer-focused approach to service delivery
• Reporting: Prepare and submit monthly reports within agreed timelines
• Provide accurate data for client and internal reporting requirements

Skills and Competencies:

• MS Office Suite: Excel, Word, Outlook
• Knowledge of INFOR EAM or similar systems
• Understanding of supply chain and procurement processes
• Budgeting and financial administration
• Knowledge of service level agreements: SLAs
• Report writing and data analysis
• Contract and vendor management

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